Next you can delete that category from 'Edit Categories' and the old one will be gone.Thanks for joining us! You'll get a welcome message in a few moments.In office 2011 for Mac my categorized emails will be completely of a different color and I could quickly find emails from my Manager for example, in my Inbox. Once you do that, you will see the old category will be assigned a color in the navigation pane. Since old categories do not appear in the 'Edit Categories' list, you add the category to the list with the same name as the old one.From the dialogue box named color categories click on the New option displayed on the right. From the drop down menu navigate to All Categories. To Create a color category choose Tags option from the Home tab and select Categorize. Type in the name or email address of the individuals calendar you wish to access within the provided search field and.Outlook has had a Categories feature for a long time … here’s how you can use it and why.Creating an Outlook color category. A search can be saved as a Smart Folder so that you can use the same search criteria later without having to manually re-create the advanced search.An Open Calendar window will appear.
The same color can be linked to different categories. As you can see above, some have already been given the names ‘Medical’ ‘Travel’ and ‘Urgent’.The colors themselves have no meaning except what you apply to them. ‘Blue Category’, ‘Yellow Category’ etc.Each of the categories can be given a text label of your choosing. Unlike separate folders, you can have the same email or item in different categories.You can make a single semi-permanent folder showing messages from a category using the Search Folders feature, details on that below.Outlook categories are also available on Microsoft’s webmail service, Outlook.com Category SetupWhen you get Outlook, there are ‘blank’ Categories ready with just the color name as labels e.g. Here Travel category items are from email and calendar (tasks and contact items could be there too).All that’s done with a few clicks on the Search tab and changing the search scope to ‘All Outlook items’.Categories are a more flexible and faster alternative to having separate Outlook folders for different topics or subjects. Can help users to repair database of Mac Outlook 2019, 2016, 2011 or Outlook 365.Categories let you group Outlook items (emails, contacts, calendar and tasks) into broad topic areas or subjects … all without moving from their original folders.They can be subjects that a normal Outlook search could not cover because the keywords may not be in all the items.For example, here’s some messages about an upcoming trip:Those messages may not show up in a search for the word ‘travel’ or ‘trip’ but appear immediately because they are tagged with a category.It gets better because the search can be done across more than one folder. Setting CategoriesTo setup your categories go to Home | Categorize:Usually you’ll first change one of the unused categories like ‘Orange Category’. Microsoft switched to the color labels in the hope that people would realize the labels can be edited. The choice is yours.Early versions of Outlook had preset names for the categories but many people thought they were fixed and could not be changed. Free mp4 video converter for macYou can apply categories to incoming messages via IMAP but any category settings aren’t copied back to the online mailbox store as they should be. Other Category TrapsOutlook connecting to a mailbox with IMAP doesn’t support categories. So it’s wise to avoid category labels that might be embarrassing such as ‘Fools with Money’ or ‘Simpleton Customers’, ‘Annoying Friends’ etc. Outlook should strip category information from outgoing messages but category information can still be sent out, for example in a shared appointment or contact. Don’t feel obliged to set a shortcut key, it is optional and not often used.To make an entirely new Category, click the New … button, type in a name and select a color.A warning about category names. You’re limited to Ctrl + F key combinations. ![]() Check that option then click the underlined category link to select the desired category or categories.Here’s the finished rule with messages with ‘Lufthansa.com’ in the senders details automatically applied to the Travel category.You’ll notice we also changed the rule trigger to ‘Lufthansa.com in the senders address’ since that’s more reliable than the simple ‘From’ rule.This trick isn’t just for company emails. The second one down is ‘assign it to the Category’. On the first stage you can change the triggers from the rule … most commonly making the tests so they catch the desired messages but not any more or less.After clicking Next you get to the ‘What do you want to do with the message?’ choices. For example, emails from an airline to ‘Travel’ or an emailed bill to a ‘Bills to Pay’ category.That opens the Rules Wizard. Some incoming messages will always go into a certain category. It’s easier to do that first and later remove the unwanted category from the main category listYou can leave any existing items with the category, even after it’s been removed from the list.If you want to remove the category appearing in existing Outlook items, find all those items (using a Search Folder, or grouping an Outlook view and selecting the items).If only one category (the one you want to remove) is applied to the items, right-click on the selected items and choose Categorize | Clear All Categories.If there’s a mix of category tags, select all the items, right-click and choose Categorize then deselect the unwanted category from the list (that’s why it’s better to leave the category list editing ‘til last).Alternatively go to Categorize | All Categories then uncheck the box next to the category you want to remove. Deleting the category from the Categorize list then, if you wish, removing the category tags from existing items.Tip: to erase the category from existing items. Removing CategoriesThere’s two parts to removing a category. Search By Category In Outlook 2016 Plus The WordCategories and Mail MergeIf your contacts have categories applied to them, it’s possible to do a mail merge (letters or emails) to only the contacts with a certain category.Go to Contacts view then filter or group the contacts so it’s easy to select the contacts you want to use in the mail merge.In this example we’ve filtered by the Diving category then selected all the contacts (Ctrl + A).You don’t have to select all, you could choose only some contacts from the list. For example, only mail items can be shown so any calendar, contact or task items in the chosen category won’t appear in a Search Folder. Diving category plus the word ‘training’) choose the ‘Create a custom Search Folder’ option.Search Folders have their limitations which Microsoft stubbornly refuses to address, seemingly on the basis that ‘close enough is good enough’. The New Search Folder box has an option ‘Categorized mail’, click on that then choose the category and mailbox to search.If you want to search by more than one criteria (e.g. If you’re regularly searching for the same thing, then a Search Folder will save you the trouble by always being ready at the click of the mouse.With categories, you can have a search folder that will always show you the messages tagged in that category.To make a search folder by category, right-click on the Search Folders item in folder and choose ‘New Search Folder’. Best co op games for macUnder the HoodFor those of you interested, the main category list is saved in the Outlook PST file from Outlook 2007 onwards. Because you’ve selected some items the ‘Only selected contacts’ option is chosen for you.Note that this option isn’t available if you start the mail merge from Word, instead of Outlook.
0 Comments
Leave a Reply. |
Details
AuthorSandra ArchivesCategories |